CompareBidsPro
Privacy, Terms & Disclaimer
By purchasing or using CompareBidsPro, you agree to the terms, limitations, privacy practices, and disclaimers described on this page.
Service terms
What CompareBidsPro does
CompareBidsPro provides document-based HVAC bid comparison and decision-support services for owners, property managers, HOA and condominium decision-makers, building managers, facilities teams, and commercial clients.
Clients submit HVAC bid packages. CompareBidsPro reviews the documents and produces a structured analysis designed to identify meaningful differences, missing or unclear items, exclusions, pricing issues, owner responsibilities, and bidder-specific follow-up questions before award.
Included contractor-response analysis
The service includes one contractor-response analysis after the initial analysis is delivered.
Clients have 30 days from delivery of the initial analysis to submit the contractor responses they want included. Responses must be submitted together as one complete response package. The included contractor-response analysis is performed one time.
Contractors that do not respond may remain unresolved or unclear in the follow-up analysis.
Scope limits for the included follow-up
The included contractor-response analysis applies to the same project, same bidders, and same base scope reviewed initially.
New bidders, major scope changes, substantially revised bid packages, multi-building packages, unusually complex submissions, or additional rounds of contractor responses may require separate pricing or a separate review.
Decision support only
CompareBidsPro does not choose the winning bidder. Final vendor selection, negotiation, clarification, contract terms, and award decisions remain the client’s responsibility.
Professional and review limitations
Not engineering, legal, procurement, insurance, or code advice
CompareBidsPro does not provide engineering design, stamped plans, load calculations, code interpretation, legal advice, procurement advice, insurance advice, or regulatory advice.
Nothing on this site or in any analysis should be treated as engineering, legal, procurement, insurance, or code-compliance certification.
Document-based review only
Analysis is based only on the documents provided and reviewed. CompareBidsPro does not inspect equipment, visit the site, verify field conditions, confirm contractor statements outside the submitted documents, or independently verify contractor qualifications unless specifically stated.
Contractor responses
Contractor responses are reviewed as submitted documents. CompareBidsPro does not independently verify whether a response is accurate, complete, binding, or incorporated into final contract documents.
Clients remain responsible for confirming important clarifications directly with the contractor and ensuring that those clarifications are reflected in final contract documents before award.
Client responsibility
Clients remain responsible for reviewing the underlying proposals, obtaining bidder clarifications, confirming scope and exclusions, verifying pricing, reviewing contract terms, and obtaining any legal, technical, insurance, licensing, or compliance review they consider necessary before award.
Documents and turnaround
Complete documents matter
Clients should submit complete document packages whenever possible. This includes one complete file per bidder and, if available, the owner request, RFP, RFQ, scope sheet, specifications, addenda, attachments, exclusions, equipment sheets, alternates, and related pages.
Incomplete, unreadable, or missing documents
Missing pages, missing attachments, unreadable scans, partial uploads, or incomplete proposal packets may limit the analysis.
If the file set is incomplete or unclear, CompareBidsPro may delay the review, request corrected files, or mark the analysis as provisional. Turnaround begins after complete and usable files are received.
Public review data
If public review information is included, it is provided as supplemental context only. Public reviews, ratings, complaint data, or business profiles may be incomplete, outdated, unverified, or not directly relevant to the current project and should not be treated as the sole basis for award or rejection.
Privacy and data handling
Information we collect
CompareBidsPro may collect contact information, project or property names, uploaded bid documents, scope documents, contractor responses, notes submitted through forms, payment-related information, and other information reasonably necessary to provide the service.
How information is used
Submitted information is used to review bid packages, prepare and deliver purchased analyses, communicate with clients, maintain records, improve operations, and protect against misuse of the service.
Third-party services
CompareBidsPro may use third-party providers for website hosting, payment processing, secure file upload, cloud storage, email delivery, AI-assisted document review, and related business functions.
By using the service, the client understands that submitted information may pass through or be stored with those providers as part of normal service delivery.
No sale of client documents
CompareBidsPro does not sell client bid documents to third parties.
Use of AI
CompareBidsPro may use AI-assisted tools as part of the document review process, but analyses are structured, reviewed, and prepared through CompareBidsPro’s internal review process.
The service is not a raw AI output and does not ask AI to choose a winning bidder. The purpose is to identify document differences, missing or unclear items, risk flags, pricing questions, owner responsibilities, and bidder-specific questions so the client can make a better-informed decision.
Document retention
Raw uploaded source documents and contractor-response packages may be scheduled for deletion after the service is complete and delivered.
Finished analyses, payment records, communication records, and minimal business records may be retained longer for operational, accounting, legal, or service-history purposes.
No warranty
Questions
intake@comparebidspro.com